Advisory: Student Attendance & Program of Study

Student Attendance

ETT has received questions from members regarding expectations of teachers for taking daily attendance of students who are not physically present in class and engaged in remote learning.  While we await confirmation of TDSB direction to staff, we’d like to advise members that attendance protocols at your school must be consistent with the Ministry of Education’s Enrolment Register Instructions for Elementary and Secondary Schools 2021/22.

In accordance with this document, pupils can be placed on the register without attending in-person or remote classes if the pupil is approved, in the current school year, for remote learning and is awaiting the next transition date or “start date” for remote learning. Such students must be approved for remote learning prior to being added to the register. Once these students are added to the class register, they should be marked as present on the first day with a “G” designation used thereafter.

Program of Study

ETT members are advised that the program of study refers to the content you are currently teaching your students in class. It is not a brand new program. It is a continuation of your practice that is shared with the student(s) absent from your classroom setting. In some cases, not all of the learning opportunities can be sent to the absent student to engage in as it would require direct teacher instruction. With the exception of some ISP programs, ETT members are not currently required to deliver simultaneous synchronous instruction to in-person and remote students (“hybrid” teaching).

Asynchronous work that is provided to absent students as part of a program of study should not be used for the purpose of evaluation. Teachers may assess such work by, for example, providing descriptive feedback.

Teachers should use their professional judgement regarding what, how, and when the classroom work is sent to the student. This should not be a significant departure from your regular practice when a student is absent.

Some options include:

  • Photographing the work and sending it via email
  • Posting via a regularly used electronic communication
  • Providing a hard copy of the work and putting it in an envelope for pick up or mail out
  • Referring parents to the asynchronous resources made available by TDSB

This process should not be burdensome to your workload.

If your principal is requiring or directing you to do something beyond the parameters of this advisory, please contact your ETT Executive Officer for support.


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