Shine a Light On: Supervision Time

May 29, 2014

Shine a Light On: Supervision Time

Please be advised that this Shine a Light is accurate as of May 29, 2014.

Teachers recognize their responsibility to safely supervise students. The Collective Agreement defines the amount of time formally spent on supervision.

Ensure a fair and equitable distribution of supervision time at your school/worksite.

Language of the Collective Agreement

L – D.17.0. Supervision

L – D.17.1. Supervision time shall be defined as the time a Teacher is assigned to supervise students outside the normal daily instructional program as defined in L – D.16.1.

For clarification, supervisory duties include assigned duties such as yard duty, hall duty, bus duty, lunchroom duty, and other assigned duties outside the normal daily instructional program as defined in L – D.16.1.

L – D.17.2. The Board shall implement the following provisions respecting supervision schedules:

(a) Effective September 1, 2009, the maxima of supervision minutes for elementary Teachers will be 80 minutes within each period of five instructional days. Scheduled supervision duties include, but are not limited to, yard duty, hall duty, bus duty, and lunchroom duty.

L – D.7.0. School Staffing Committee

L – D.7.2. The school staffing committee will concern itself only with:

(e) the equitable distribution of non-instructional periods including supervision, preparation time, and instructional periods.

Interpreting the Collective Agreement

  • There is a hard cap on supervision time each week, or 5 day cycle, of no more than 80 minutes. Teachers can have less than 80 minutes of supervision each week.
  • The equitable distribution of supervision time among teachers in the school is one of the areas under the purview of the School Staffing Committee.
  • Any issues that arise with the supervision schedule can be discussed with the Staffing Committee.
  • If a teacher is scheduled or expected to supervise students outside the 300 minutes of instructional time that time is counted towards their supervision cap.
  • If a teacher is assigned a specific duty after the end of the instructional day that time shall be counted towards their supervision time.
  • All supervision time language applies to all teachers.

Best Practices at Your School/Worksite

  • After seeking input from teachers, the Staffing Committee develops a draft supervision model and schedule for the following year.
  • Ensure that the draft schedule is reviewed, and that feedback is solicited at a meeting and by representatives from each grade/division, before the supervision schedule becomes “official.”
  • Create a master timetable of all supervision times, areas, and responsible staff, to be provided to all teachers by no later than the end of the school year.
  • Include primary hand-over-hand dismissals at lunch time and after school on the supervision schedule. This time should count towards the teachers’ supervision minutes.
  • Discuss who is responsible for the supervision of students at dismissal time if a prep teacher is with students in the period leading up to dismissal.
  • When a teacher is absent, the Administration is responsible for arranging coverage of that teacher’s supervision duty.
  • Discuss who else will be on the supervision schedule (e.g. ECE workers, half-time teaching VPs, Administration).

Plan for Inclement Weather

  • Develop a clear supervision protocol that all teachers understand during inclement weather.
  • Remember to consider the winter months when developing a supervision schedule.
  • Be aware of the Board’s policies for conditions warranting indoor recess (e.g. rain, thunderstorms, lightning, hail, extreme winds, extreme cold, extreme heat, and smog).
  • Recess does not necessarily need to be cancelled. Shortened recess periods are an option.


Shine a Light - Supervision Time (PDF)