Shine a Light On: School Staffing Committees

March 5, 2015

Shine a Light On: School Staffing Committees

Please be advised that this Shine a Light is accurate as of March 5, 2015.

The School Staffing Committee process is an opportunity for teachers to help shape their schools and provide input into their working conditions.

Follow the Collective Agreement. Ensure fair representation on the committee and a collaborative and transparent process.

In Accordance With the Collective Agreement – L- D.7.0. School Staffing Committee

Every school must have a School Staffing Committee. The committee develops the school staffing model.

  1. Committee Composition and Term:
    • ETT members decide how many members will represent them on the staffing committee. There must be a minimum of three ETT members, plus the Steward.
    • The term of the committee is November 1st until the following October 31st.
  2. Committee Develops the Staffing Model:
    • The Board provides the school with student enrollment projections and teacher allotment data.
    • To ensure that preparation and supervision are fairly distributed, the committee determines how long instructional periods are, how many are needed, and how prep periods will be provided.
    • Committee proposes models and schedules a staff meeting for feedback; staff are asked to indicate their preferences. Changes are made as necessary.
    • Staffing model is published, along with rationales to the staff.
  3. Final Steps:
    • The final staffing model is approved by the Superintendent by April 15.
    • After the model has been approved and members have had an opportunity to indicate their preferences, the principal determines teaching assignments for the following year through a consultative process with the teacher(s).

Ensure that feedback from staff is heard and discussed through consultation.


Best Practices

  • Members are made aware of the particulars of teacher allocations within the school (e.g. Special Education, ESL, Library, etc.).
  • Members should have multiple staffing models to choose from when models are brought back to staff for a full staff discussion and vote.
  • Members should construct and propose models that best suit the needs of the school based on their experience.
  • Proposed models should be discussed at an ETT members-only meeting to try to achieve consensus ahead of the staff meeting.
  • All possible roles, teaching assignments, preparation coverage subjects, and special programs offered are made known to all members before they complete preference requests.
  • Prior to the first vacancy posting, all members should be notified of their assignment in writing.
  • Members participate in preparing the instructional schedules as well as supervision schedules.
  • Members have input into their preferred duty assignments before a supervision schedule is finalized.
  • The staffing committee should be recalled to discuss any changes proposed or deemed necessary to the instructional or supervision schedules made throughout the year.
  • The staffing committee should fully participate in the staffing process during realignment.
  • Members should question any conclusions that seem predetermined by their administration.
  • Teachers should share their assignments to reinforce transparency.

Please also consult the Shine a Light on Teaching Vice Principals


Effective School Staffing Committees

Effective staffing committees allow schools to run efficiently and use the breadth and depth of school staff experiences. Teachers develop a plan for the year going forward and then monitor and modify as needed.

Through our Collective Agreement teachers help shape their schools.


Alternative Model

If the majority of the staff disagree with the staffing model that is being sent to the Superintendent, please contact your Executive Officer. An alternative model that has the support of the majority can be sent to the Superintendent for consideration.


Shine A Light - School Staffing Committees (PDF)