ETT Executive Elections 2020

ETT Executive Elections 2020

Election Details

Elections will take place to fill the following positions:

  • President – 1 position (Candidates for this position must have at least two years of experience on the ETT Executive)
  • Vice President – 1 position (Candidates for this position must have at least one year of experience on the ETT Executive)
  • Secretary/Treasurer – 1 position (ETT Executive experience is not required)
  • Executive Officer – 11 positions (ETT Executive experience is not required)

The term of office for each position is from July 1, 2020 through to June 30, 2022.

Elections will be held in two rounds. The first round will elect Table Officers (President, Vice President, Secretary/Treasurer). Candidates for the positions in the first round who are not elected may “Drop Down” to become candidates in the second round for Executive Officers.

The election campaign period begins upon confirmed receipt of campaign materials by the Chief Returning Officer (no earlier than Thursday, March 5, 2020), and ends at 10:00 p.m. on Monday, May 25, 2020.

Voting will take place online. All ETT Members in good standing (including those on leave) are eligible to vote and/or declare their candidacy.

Each candidate is responsible for complying with all instructions issued by the ETT Governance Committee or Chief Returning Officer.

Voting

As a result of the COVID-19 pandemic and the decision to close TDSB schools from March 23 to April 3, 2020, the voting period for the ETT Executive Elections 2020 has been revised.

Table Officers Election

Voting will begin on Monday, May 4, 2020 at 9:00 a.m. and will end on Monday, May 11, 2020 at 10:00 p.m.

Executive Officers Election

Voting will begin on Monday, May 18, 2020 at 9:00 a.m. and will end on Monday, May 25, 2020 at 10:00 p.m.

Nomination Period

Friday, February 28, 2020 to Thursday, March 12, 2020, 4:00 p.m.

  • On Friday, February 28, 2020, nomination forms and instructions will be made available to potential candidates via the ETT website.
  • A Candidate Information Meeting will be held at the ETT Office, Parkinson Conference Room on Wednesday, March 4, 2020, at 4:30 p.m.
  • Deadline for nomination forms and campaign materials is Thursday, March 12, 2020, 4:00 p.m.
  • Campaign materials must be received and accepted by the Chief Returning Officer (CRO) before a candidate can begin campaigning.
  • Deadline to schedule a photo and video session is Thursday, March 12, 2020, 4:00 p.m.
  • The CRO will email all candidates the Steward list no later than Thursday, March 12, 2020.
  • The candidate list will be posted on the ETT website on Friday, March 13, 2020, by 4:00 p.m.

Campaign Period Begins

Thursday, March 5, 2020 (upon receipt of materials)

  • Deadline for any candidate to withdraw their candidacy is Monday, March 23, 2020, 9:00 a.m.
  • Voter Information packages will be mailed to ETT members’ homes starting the week of March 30, 2020.
  • Candidate profiles will be made available on the ETT website on Tuesday, March 31, 2020, by 4:00 p.m.

Voting for Table Officers

Monday, May 4, 2020, 9:00 a.m. to Monday, May 11, 2020, 10:00 p.m.

  • Voting for Table Officers will take place online.
  • Members will be required to login to the ETT website to vote.

Table Officers Election Results

Tuesday, May 12, 2020

  • Voting results will be tabulated by a third-party electronic voting service and relayed to the CRO.
  • Results will be posted on the ETT website on Tuesday, May 12, 2020, by noon.

Executive Officer Election Drop-Down Deadline

Tuesday, May 12, 2020

  • Deadline for Table Officer candidates to drop-down to become candidates in the Executive Officer election is Tuesday, May 12, 2020, noon.
  • The updated list of Executive candidates and profiles will be made available on the ETT website on Wednesday, May 13, 2020, by 4:00 p.m.

Voting for Executive Officers

Monday, May 18, 2020, 9:00 a.m. to Monday, May 25, 2020, 10:00 p.m.

  • Voting for Executive Officers will take place online.
  • Members will be required to login to the ETT website to vote.

Executive Officers Election Results

Tuesday, May 26, 2020

  • Voting results will be tabulated by a third-party electronic voting service and relayed to the CRO.
  • Results will be posted on the ETT website on Tuesday, May 26, 2020, by noon.

Please be advised that the election timeline may be revised. Members will be notified of any revision via the ETT website and ETT Weekly.

Candidate List 1

The following are the candidates for the ETT Executive Elections 2020 (issued March 23, 2020).

Please be advised that there have been no candidate withdrawals. As such, Candidate List #2 is identical to Candidate List #1.

President (2 candidates)

Jennifer Brown
Joy Lachica

Vice President (2 candidates)

Yolanda B’Dacy
Jamie Thom

Secretary/Treasurer (3 candidates)

Doris Duni
Cecil Peter
Natasha Rodriguez

Executive Officer (26 candidates)

Nigel Barriffe
Roger Beal
Yvette Blackburn
Amber Bowen
Maria Campagna
Ayesatta Conteh
Ellen D’Heureux
Melony Duranovich
Simon Francis
Kwabena Frimpong
Kim Fry
Stephen Gartshore
Roz Geridis
Jonathan Giles
Chadwick Gordon
Chi Hang
Louisa Julius
Mike Martin
Laura McCoy
Robert Millard
Kristyn Owers
Terri Lynn Platt
Felicia Samuel
Elizabeth So
Colin Strange
Helen Victoros

Additional Information

Candidate List 2 will be issued March 23, 2020, after withdrawal deadline.

Candidate List 3 will be issued May 12, 2020, after drop down deadline (May 11)

To comply with public health officials and to maintain social distancing with regards to the COVID-19 pandemic, the three all-candidate meet and greets for the ETT Executive Elections 2020 have been cancelled.

Candidates are encouraged to consult the ETT Constitution and Bylaws regarding the duties of Executive members, including the changes to those duties based on constitutional amendments approved at the May 28, 2019 ETT General Meeting.

Candidates may download the ETT Constitution and Bylaws from the ETT website (www.ett.ca).

Code of Conduct for Candidates

  • Candidates will be advised of the campaign rules and will agree to a statement in the Self-Nomination Form to abide by those rules.
  • Campaign communication must comply with the ETFO Human Rights Statement.
  • Candidates have an obligation to check with the CRO if uncertain as to whether a method of communication would be potentially accessible to all other candidates.
  • Candidates who are in breach of election procedures and protocols may be subject to an investigation by the CRO. If the CRO determines that a candidate is in breach of the code of conduct, the candidate’s name may be published to the membership along with the details of the infraction.
  • Candidates who violate campaign rules and protocols may also be subject to a complaint pursuant to Article VII – Disciplinary Procedures of the ETFO Constitution.

Chief Returning Officer (CRO) Contact Information

Name: John Hollins

Email: ettcrojohnhollins@gmail.com

All communications, inquiries or concerns regarding the ETT Executive Elections 2020 shall be directed by email, solely to the CRO.

Documents and Forms

Candidate Information Package [PDF] (revised March 23, 2020)
Self-Nomination Form [DOC]
Template for 200 word RTF Candidate Profile [RTF]
Photography/Videography Release Agreement [DOC]
Photography/Videography Refusal Waiver [DOC]
Drop Down Form [DOC]
Complaint Form [DOC]

Nomination Forms and Campaign Materials

All nomination forms and campaign materials must be received by the CRO, by email, no later than 4:00 p.m., Thursday, March 12, 2020. Documents received after this time will not be accepted. Do not call ETT to confirm receipt of campaign materials or forward any campaign materials to ETT. There is no provision for scrutineers in an ETT election when conducted by electronic vote.

It is the sole responsibility of each candidate to ensure that all forms are completed correctly when submitted. Incomplete nomination forms will not be accepted.

Candidates who submit their nomination form prior to the deadline will receive confirmation by email that their form has been received and is complete. The email will confirm your status as a candidate in the election.

The deadline for any candidate to withdraw their candidacy is Monday, March 23, 2020, 9:00 a.m. Candidates must send an email to the CRO requesting that their candidacy be withdrawn. The candidate’s name will be removed from the website and the flier will not be printed in the candidate booklet or distributed to schools. Should a candidate withdraw or is unable to run, their candidacy before the voting period opens, every effort will be made to remove their name from the ballot.

Candidates may submit by email the following materials, in addition to the Self-Nomination Form to the CRO: ettcrojohnhollins@gmail.com.

Candidate Flyer, One-page

The flyer will be part of the Voter Information Package mailed to ETT members’ homes, and posted on the ETT website.

  • Use one side of an 8.5 x 11 single-side page with ¼ inch margins (maximum file size is 2MB).
  • Use PDF format only
  • Note: a candidate may also submit their flyer in black and white for printing in the black and white candidate booklet.

Candidate “Headshot” Photo and Video

Candidates are encouraged to use the professional photo taken during the candidate photo session as their “headshot” photo for their candidate profile on ETT website or they may provide their own photo.

The photo will be posted on the ETT website. Failure to have a photo taken by the official photographer or to provide a photo for the website will result in a “No photo available” comment posted on the candidate’s webpage in lieu of a photograph.

  • Submitted photos must be a minimum of 600 pixels in width.
  • Should a candidate not wish to be videotaped or is unable to be videotaped, the following statement will be posted: “No video available”.
  • Candidates shall schedule their time slot to have their photograph taken and to record the speech, for the All-Candidates Poster and/or the profile on the website using the link provided by the CRO by Thursday, March 12, 2020, 4:00 p.m.

Candidate Statement

Each candidate may provide a statement for the ETT website. Failure to provide a statement for the website will result in “No statement available” comment posted on the candidate’s webpage in lieu of a statement.

  • The statement may not exceed 200 words.
  • The statement must be submitted as a RTF (Rich-Text Format) document.
  • For the statement only the following formatting will be permitted: paragraph breaks, bolded section titles (maximum 3), and bullet points (see template 200 Word RTF Candidate Profile). All other formatting will be removed.
  • Candidates may not include any link (ie. URL to their website, Twitter handle, contact email address) within this profile. However, the links can be included on the flyer. Each candidate profile will receive its own page, linked from the Candidate list. The profile will also include a link to download the candidate’s PDF flyer.

Photography/Video Release

Each candidate must complete and submit to the CRO (and for ETT Election Committee records either the Photography/Video Release Agreement or the Photography/Videography Refusal Waiver.

  • Candidates must sign the Photograph/Video Release Agreement in order to have their photograph used for the All-Candidates Poster and the website, and to have their speech recorded and placed on the ETT website.
  • Candidates who decline to have their picture taken and/or video speech recorded must sign a Photography/Videography Refusal.

An orientation meeting for potential candidates will be held on Wednesday, March 4, 2020, from 4:30 to 6:00 p.m., at the ETT Office, Parkinson Conference Centre (4211 Yonge Street, Suite 305).

Parking under 4211 Yonge Street, in the parking garage, is free after 4:00 p.m. on the lobby level only.

All potential candidates are encouraged to either attend this meeting or send a representative. Potential candidates will be briefed on the campaign process and campaign rules.

Campaign Period

The campaign period commences upon confirmed receipt of campaign materials by the CRO and no earlier than Thursday, March 5, 2020, and ends at on Monday, May 25, 2020, at 10:00 p.m.

Campaign Activities

Campaigning is any activity or communication by anyone which includes encouragement for ETT members to vote (or not vote) for a particular candidate.

Candidates shall not disseminate any information regarding voting procedure, i.e. to voting website URL, phone number on personal websites in campaign information or on campaign materials, as this is a responsibility of the CRO. The only exception is communicating the voting period dates. Candidates may direct voters to the ETT website for further voting information.

All campaign communications must comply with the ETFO Human Rights Statement.

Campaign materials are limited to information communicated electronically (Facebook, e-mail, Twitter, etc.).  Campaign giveaways are prohibited and are defined as tangible items provided by the candidates to any ETT member. They include food/beverages and consumable supplies (i.e., pencils, post-its, trinkets, gadgets, T-shirts, knick-knacks, buttons) or any other item of a material nature other than approved campaign materials.

During the campaign period, campaign activities are prohibited at any ETFO or ETT-sponsored events, such as delegates meetings, socials (unless organized by the Elections Sub-Committee), committee meetings, or training sessions. However, the ongoing work of the ETT Executive to engage in member education and advocacy does not constitute campaigning. This includes: school visits, ward meetings, and any other regular ETT duties/responsibilities.

Should there be circumstances arising during the campaign period related to campaigning activities that the Governance Committee believes warrant attention, additional campaign guidelines and procedures will be forwarded to all candidates and posted on the ETT website during the campaign period.

In the event of a Complaint Form being submitted, the CRO will consult with the Chair of the Elections Sub-Committee and the Elections Sub-Committee before making a ruling. The ruling of the CRO shall be final.

Photography

  • Candidates will be invited to schedule an appointment on one of two possible dates to have their photo taken at the ETT office for the All-Candidates Poster (March 24 and 25, 2020).  Failure to have a photo taken by the official photographer for the ETT Executive Elections 2020, or to provide a photo, will result in the following comment “No photo available” being printed on the poster in lieu of the Candidate’s photograph. Late appointments will result in less time for the Candidate’s photograph to be taken, or possibly cancellation of the appointment by the photographer. Missed appointments may only be rescheduled if there are slots available in the schedule.
  • Candidates shall schedule their time slot to have their photograph taken for the All-Candidates Poster using the link provided by the CRO by Thursday, March 12, 2020, 4:00 p.m.
  • Candidates who decline to have their picture taken must sign a Photography/Videography Refusal Waiver.
  • The professional photographer will give each candidate a choice of three fully edited photographs. Candidates may choose a preferred photograph (of the three options) within the prescribed timeline provided by the photographer. Failure to meet the timeline provided by the photographer will result in a photograph being chosen by the photographer on behalf of the candidate. The photographer will send the selected photographs to the CRO.

All-Candidates Meet and Greets Cancelled

To comply with public health officials and to maintain social distancing with regards to the COVID-19 pandemic, the three all-candidate meet and greets for the ETT Executive Elections 2020 have been cancelled.

Candidates’ Video

  • Candidates’ speeches will be recorded at the ETT office over a two day period, and posted on the ETT website, for Candidates who complete a Photography/Video Release Agreement.
  • Candidates will schedule their speech video recording to coincide with their photograph.  They may be released for 1 afternoon for this process.
  • With the provision of medical documents, a video may be recorded at an alternate date.
  • The Photography/Video Release Agreement will be sent to the CRO by the filing deadline.
  • Candidates for Table Officer will be limited to 2 minutes speaking time.
  • Candidates for Executive Officer will be limited to 2 minutes speaking time.
  • The video recording will cease at the end of the allotted time (possibly mid-sentence).
  • A second take for the video will be permitted only if the second take starts at, or before, the 10 minute point of the session.
  • Video will be posted on the ETT website by Tuesday, March 31, 2020.
  • Candidates who decline to have their video speech recorded must complete the waiver by the filing deadline.
  • Should a Table Officer candidate choose to “drop down,” a new video will not be recorded. The original video shall remain on the website.

All-Candidates Poster

The printer will design and produce the All-Candidates Poster. The professional photographer will send the candidate photos to the CRO. The printer will receive candidate photographs (taken by the professional photographer) from the CRO and create the All-Candidates Poster. The CRO and CESC will jointly review and sign off on the mock-up of the poster before it is finalized and printed. The completed All-Candidates Posters (one per site) will be sent to ETT for distribution by a hired temp. The hired temp will ensure that the posters and individual candidate flyers (if applicable) are placed in envelopes (one per site).  The posters will be sent from ETT to Tippett Distribution Centre for distribution to each site.

Elections Results Procedure

  • The supplier of electronic voting services will conduct the elections procedure and inform the CRO of the results.
  • The CRO, in consultation with CESC, shall resolve all issues and direct any action necessary.
  • The ruling of the CRO shall be final.

Election Results/Recounts

  • No person shall disclose any information about any part of the count/election results until instructed by the CRO.
  • At the conclusion of the count (or confirmation of a recount) an elected candidate shall be declared by the CRO.
  • The CRO shall inform each candidate in alphabetical order of their results.
  • No person except the CRO will disclose the results of the election until the results have been announced to the members.

All ETT members in good standing may vote in this election.

Table Officers Election

Voting will begin on Monday, May 4, 2020 at 9:00 a.m. and will end on Monday, May 11, 2020 at 10:00 p.m.

Executive Officers Election

Voting will begin on Monday, May 18, 2020 at 9:00 a.m. and will end on Monday, May 25, 2020 at 10:00 p.m.

Voting Details

Voting will take place online. Members will be required to login to the ETT website to vote. Please ensure that you have registered for an account on the ETT website, and that the email address associated with your account is up-to-date.

If you have forgotten your password, you can reset your password via the Password Reset page.

If you require assistance registering and/or logging-in, please consult our FAQ section for support.

Your Personal Information

This is what your ETFO card looks like.

To vote in this election you will need your ETFO number in order to obtain the voting link. Please ensure that your address is on file with the Elementary Teachers’ Federation of Ontario (ETFO). To update your information, visit the ETFO website, or call ETFO at 416-962-3836 and ask to speak with a representative in Member Records, Monday to Friday, between 8:00 a.m. and 5:00 p.m.

Chief Returning Officer (CRO) Contact Information

Name: John Hollins

Email: ettcrojohnhollins@gmail.com

All communications, inquiries or concerns regarding the ETT Executive Elections 2020 shall be directed by email, solely to the CRO.

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